What about members without email addresses?
They are listed on the duty roster but they cannot receive duty reminders directly
from DutyMan nor can they request swaps. However DutyMan sends the club a list of
those members without email who have duties in the near future. The club can then
reminded them by post or phone. Also suitably authorised people can swap duties
for email-less members on the web.
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How much does DutyMan cost?
DutyMan is available for an annual subscription fee. See
Pricing for details.
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Is DutyMan just for sailing clubs?
Not at all! DutyMan has its origins in sailing clubs but it is equally applicable
to any organisation that expects people to perform tasks in accordance with a pre-arranged
schedule.
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Is DutyMan secure?
Dutyman is hosted on the UK's No.1 web hosting service with two UK data centres
configured with the latest technology including virus and spam protection.
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Is DutyMan backed up regularly?
The DutyMan database is automatically backed up once every 24 hours. For additional
security you may wish to take your own backup by downloading your roster periodically.
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DutyMan uses email addresses extensively. Does this mean it is vulnerable
to 'email crawlers'?
Email crawlers, aka spiders or bots, are computer programs which read web pages
looking for email adddresses to spam. They read pages in the same way that
we do - by following links and looking at the information received. DutyMan
retrieves data from its own database so information about duties is not stored
in the web pages themselves. An email crawler might follow the DutyMan link
from a club's web site to its duty roster. Once there it could see member
names but no email addresses appear on this page. To see email addresses you
must first log in either as a member or as an administrator. While the ingenuity of crawler developers must never
be underestimated it is exceedingly unlikely that they will be able to follow this
route. For additional security consider putting the link to DutyMan
inside a members-only section of your website.
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Is DutyMan registered under the UK Data Protection Act?
No, because DutyMan is a Data Processor not a Data Controller, and therefore does
not need to register. See also Privacy Statement.
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What are the data protection implications for clubs?
It is the responsibility of individual clubs to determine if there are any implications
under their country's data protection legislation arising from sharing data with
DutyMan and decide on what if any action should be taken. A club may wish to state in its membership documentation that
it shares information with a third-party for duty management processing. A member who
does not want his or her name to appear on the web may set his or her profile to anonymous. See also Data Protection Statement.
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How are multiple swap requests handled?
If a member requests a duty swap with more than one member then the first member
to accept gets the swap. The others get a polite message saying they are too late.
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